This page answers "how do I do this" questions in a school briefly, in the words people ask them in, and points to the page that explains each thing in depth.
Half of each class studies physics and half chemistry: how to schedule
Use a grouping with two levels.
- In "Teachers" make sure there is a physics teacher and a chemistry teacher, and in "Classes and subjects" that both classes exist, from the same grade.
- In the "Groupings and levels" panel press "Add a grouping": a name (for example "Physics and chemistry"), a subject, "periods a week" and the classes that take part.
- In the first level write "Physics" and choose the physics teacher. "Add a level": "Chemistry" and the chemistry teacher.
- Save and build a timetable.
The result: in the same periods the two halves of the classes that study physics study together with the same teacher, and the two halves that study chemistry study together with the chemistry teacher. The limits: the same grade, the same number of periods for all the levels, and one teacher does not teach two levels. The system does not know which student is in which level: the school decides that. In the class's cell you see the grouping's subject and a line for every level ("Physics - the teacher's name"). Details: Groupings and levels.
English in levels for the whole grade
This is also a grouping: all the classes of the grade take part, and each level (for example 3, 4 and 5) has its own name and teacher. Up to 8 levels and 20 classes. All the levels meet in the same periods, and the periods a week are one number for all. One teacher cannot teach two levels. Details: Groupings and levels.
A teacher cannot on a certain day
Request constraints: in "Teachers" tick the teacher and press "Send a constraint request". She gets a link by email and answers in free text, for example "I cannot on Tuesdays". Or you write the constraint yourself in "New constraint" on the "Constraints" screen. The system suggests what it understood, and only a constraint you approved enters the calculation. A constraint is a "must" or a "wish" (importance 1 to 9). Details: Constraints.
A teacher is sick and nobody teaches today
On the "Substitutions" screen fill in "Report an absence" (or the teacher reports in her link). The system suggests free substitutes for every lesson, and you approve ("Approve the suggestion") or choose another. The substitute gets an email with "yes" or "no", or you approve "Approved by phone". A published timetable is required. Details: Absences and substitutions.
A double lesson or several lessons in a row
Define a constraint of the "Consecutive lessons" type (minimum and maximum), or "Block minimum" and "Block maximum" in the hours import from Excel. The board shows "(double)" or "(block of N)". Details: Teachers, classes and subjects.
Moving a lesson for one week only
On the "Views" screen choose "Temporary timetable for the week", and in the week you want "Change the timetable for this week": move a lesson, swap two lessons, cancel, add an extra lesson or replace a teacher and a room. The permanent timetable does not change, and a change that creates a clash is not saved. "Publish to teachers" sends a message to those whose lessons changed. Details: Views and the weekly timetable.
A timetable cannot be built
The system says "A timetable cannot be built with these rules" and shows the smallest group of rules that contradict, or what to fix in the structure: a grouping with classes from different grades, an unavailable teacher, a subject with no teacher, or more lessons than places in the week. Release or change one rule and build again. You can also turn off the "No gaps for classes" rule in "More". Details: Building a timetable.
Printing the timetable or saving a PDF or Excel
On the "Views" screen there are "Print", "Print all the classes" and "Print all the teachers" (a landscape A4 page for each class and teacher), and in the print window "Save as PDF". "Export to Excel" on the "Timetable" screen downloads a sheet for every class and teacher. Each teacher can also print her own timetable from her page. Details: Views and printing.
A shared room: a lab or a sports hall
A constraint of the "Shared room" type: the room name and how many classes can use it at the same time. Details: Constraints.
The homeroom teacher opens the day with the class
A constraint of the "Preference" type lets you ask that the homeroom teacher opens the day, or ask for days and periods that are better to schedule in or avoid. Details: Constraints.
A teacher did not get the email
Check in "More" under "Messages sent" whether it was sent, opened and answered. Common reasons: the teacher has no address, is archived or has the viewer role, 3 requests were already sent to her today, the school's own email address is not yet confirmed, or the email is in spam. Details: What to pass on to teachers.
What it costs and when to pay
A school is free until the first timetable is published, and from that day there are 14 days to pay for the year. The price per year: up to 39 teachers 2,400 NIS, 40 to 89 teachers 3,000 NIS, 90 and over 3,900 NIS, including VAT. You pay on the "Payment" screen by credit card or bank transfer. Details: Monthly report, payment and privacy.