This page is written so that you can pass it on to the teachers of your school. It explains what a teacher receives, what she sees and what she can do. A teacher installs nothing and needs no password.
What the teacher receives and how she signs in
The teacher receives an email with a personal link. There is no password and nothing to install. The link of a constraints request works once and is valid for 30 days. A link that was already used or has expired shows "This link no longer works", and from there she presses "Send me a link" to get a new link to the teacher's address. After the link is opened the connection stays open for 12 hours, and it is limited to the teacher's own page.
The teacher's tabs
- "The proposal": the timetable proposed to her, where she can write a comment on what does not suit her. A comment is a request: it enters the solve only after the school approves it.
- "My week": her lessons this week. A lesson that changed in the version is marked "changed".
- "My constraints": what she submitted, and its state: waiting for approval, approved or not accepted.
- "Absence": a date or several days, "The whole day" or certain lessons, and a reason that only whoever runs the school sees.
- She can print her own timetable from the page, and ask to receive the emails in her language.
A teacher did not get an email
The first place to check is "Messages sent" in "More": for every message it says to whom it was sent, whether it was opened and whether it was answered. Common reasons:
- The teacher has no email address, or is in the archive.
- The teacher has the role of viewer, and a viewer does not receive requests.
- 3 requests were already sent to the teacher today.
- The email address of the school itself is not verified yet, so no request and no message to a substitute goes out. Verify it with the message that arrived at sign-up.
- The message is in the teacher's spam folder.
What a substitute sees
A substitute gets an email with two links: "Yes, I will cover it" and "Not suitable". The link opens a page that shows the lesson, and nothing is sent until he presses the button "Yes, I'll cover" or "No, I can't". Each link works once, and both stop working at the start of the lesson. A link that is no longer valid shows "This link no longer works". The lesson he confirmed also appears in his week.
What to send the teachers, step by step
- Select the teachers on the "Teachers" screen and press "Send constraint request".
- In the window "Constraint request - recipients and language" choose the language of the letter and press send.
- When a timetable is ready, send it on the send and publish screen, and every teacher gets an email with her lessons.
- You can pass this page on to the teachers, so that they know what is coming.